Documentation Distribution How do I combine email invitations, QR codes, links and Quest Login in one Quest?

How do I combine email invitations, QR codes, links and Quest Login in one Quest?

Last updated 28 Jul 2026  |   Print

A Quest can be distributed in different ways depending on the respondent group and the level of control you need.

Common distribution methods include:

  • Email invitation
    • useful when respondents have individual email addresses and you want invite tracking or reminders.
  • Public or anonymous link
    • useful when you want easy access without an individual invitation.
  • QR code
    • useful when respondents access the Quest from posters, shared devices or mobile phones.
  • Quest Login
    • useful when respondents need controlled access without using personal email invitations.
  • Password-based access
    • useful when a group needs access but individual email invitation is not practical.

Recommended workflow:

  1. Segment your respondent groups
    • Decide which groups will use which access method.
  2. Decide whether respondent tracking is needed
    • Email invitation can support invite status and reminders. Link or QR-based access may require a different setup if respondent-level tracking is needed.
  3. Plan respondent data
    • Decide whether respondent data should be imported, collected in the Quest or not used.
  4. Check Hidden Identity requirements
    • If identity should be hidden, review Hidden Identity and Advanced Hidden Identity settings before publishing.
  5. Set up each distribution method
    • Configure email invitation, link, QR code, Quest Login or password access as needed.
  6. Prevent duplicate responses
    • Decide whether respondents should be allowed to answer once or multiple times and configure the setup accordingly.
  7. Test all access paths
    • Test the email link, QR code, Quest Login and any password flow before launch.
  8. Plan reminders
    • Use reminders for email invitations where relevant. For groups using links, QR codes or Quest Login, plan alternative communication reminders if automatic email reminders are not applicable.

Related articles:

academy

About Academy

Did you find an answer to your question? Under documentation we have gathered informative descriptions that helps you understand Essential's functionality fully. Through insight work, you raise the level of knowledge in the entire organization

Academy

Contact Support

© Questback 2026. All rights reserved.
Cookie preferences Privacy Notice